Features of Document Circulation Processes in Higher Education Institutions

This article analyzes the organizational and specific aspects of document circulation processes in higher education institutions, existing problems and ways to improve them. The main goal of this study is to identify the shortcomings of existing (used) traditional document circulation systems, assess their impact on efficiency, and develop ways to improve them based on modern information and communication technologies. In particular, the differences between traditional and electronic document circulation systems, their effectiveness and impact on management processes are considered. The article substantiates the fact that the process of working with documents in the higher education system is multi-stage and multi-subject, in which such stages as the creation, review, approval, execution and archiving of documents are carried out in an interconnected manner. The main problems of the traditional paper-based document circulation system are also analyzed, including increased time consumption, dependence on the human factor, disorganization of information flows and insufficient functioning of control mechanisms. The research demonstrates that it is possible to increase management efficiency by automating document flow in the higher education system.